Solution · Mobile Workforce
Mobile Workforce Management Software for Field Teams in India
Attendance, live location, visit plans, orders and proof of work for the people who work outside your office, on the phones they already carry. Start with GeoWave tracking in a day, or have us build the full system around your process.
Built and run by Aptivix in Gurugram · Sales, service and delivery teams · No hardware to buy
What is mobile workforce management software?
Mobile workforce management software is a phone app for employees who work in the field, paired with a dashboard for the managers who run them. Staff check in, see their day plan, and record visits, orders, payments and proof of work on site. Managers see live locations, completed tasks and attendance without calling anyone.
It replaces what most Indian field teams run on today: a WhatsApp group for attendance, phone calls for location, a register for orders, and an Excel sheet someone rebuilds at month end. The point isn't surveillance. It's that work done in the field reaches your office, your ERP and your payroll the same day, as data instead of messages.
One system covers
- Verified attendance with selfie and GPS
- Live location during shift hours only
- Beat plans, visit lists and checklists
- Orders and collections recorded on site
- Photos and signatures as proof of work
- Data flowing into your ERP, CRM and payroll
Before
Where Field Teams Lose the Day
If your field work runs on messages, calls and registers, these will sound familiar.
Attendance by good-morning message
A 9 AM text in the WhatsApp group says someone is awake, not that they reached the territory. It still ends up as the attendance record payroll runs on.
Location by phone call
"Where are you?" gets asked a dozen times a day, interrupts the person doing the work, and produces an answer nobody can check.
Orders written twice
The rep writes the order on paper or sends a photo, and someone at the office types it into Tally or the ERP the next morning. Errors show up when the wrong stock ships.
No proof the work happened
Service calls and deliveries close on the employee's word. When a customer disputes a visit, there is nothing to show them.
Features
What Our Mobile Workforce Management System Covers
Nine parts of the field day, from the first check-in to the order landing in your ERP.
Verified attendance
Staff check in with a selfie stamped with GPS location and time, in about 3 seconds. No biometric machine, and nobody marks attendance for a colleague.
Live tracking and day timelines
From check-in to check-out, location updates every 3 minutes, and is kept on the phone when the network drops. Each person's day becomes a timeline of stops and trips, with addresses and distance, on the manager's dashboard.
Beat plans and routes
Assign beats and visit lists so coverage matches your territory plan. Managers see planned against completed visits, not just where people went.
Tasks and visit checklists
Every visit opens with its checklist. Required steps have to be done before the visit can close, so a merchandising audit or service job is finished the same way every time.
Orders and collections on site
Reps book orders from your catalogue at the customer's price and record payments as they collect them. Both reach the office the moment the phone syncs.
Photos and signatures as proof
Photos, customer signatures and documents attach to the visit, stamped with time and place. Disputes are settled with a record instead of an argument.
Works where the network doesn't
The app is built offline-first: visits, orders and photos are saved on the phone in a basement or a village with no signal, and sync once it comes back.
Expenses and travel claims
Claims go in from the phone with a photo of the bill and get approved in the app, so month-end stops being a pile of crumpled receipts.
Connected to ERP, CRM and payroll
Orders, collections and attendance flow into your systems of record, including Tally, without anyone keying them in again.
Two ways to start
Ready-Made Tracking or a System Built Around You
A common path is to start with GeoWave for attendance and add orders, collections and beat plans once the team is used to the app.
Ready in a day
GeoWave
For teams whose problem is attendance and knowing where people are.
- Selfie + GPS check-in
- Live team map and day timelines
- Geofencing for offices and client sites
- Leave, shifts and late-arrival alerts
- Tasks, including recurring work
- Attendance reports with CSV export
Free for up to 5 people, no card. Then ₹299/user/month with no limit on people, or custom Enterprise plans.
Built around your process
Custom mobile workforce system
For teams that also take orders, collect payments, follow beat plans or need field data in the ERP.
- Everything GeoWave does
- Beat plans, visit lists and checklists
- Order and payment capture
- Proof of work, expenses, offline mode
- Integration with your ERP, Tally, CRM and payroll
Quoted after a scoping call, and delivered in phases so the first module goes live early.
Who it's for
Mobile Workforce Software for Every Kind of Field Team
The same system, set up for how each team actually works.
Delivery teams
Drivers and delivery staff get their stop list in route order, mark each drop with a photo or the customer's signature, and record cash collected on delivery. Dispatch sees which stops are done without calling anyone.
Tracking the vehicles too? See fleet management softwareField sales and distribution
Reps follow their beat, book orders at the counter, record collections and log competitor or shelf photos. Sales managers see visits against plan and orders by territory the same day.
Service engineers
Jobs are assigned to the nearest engineer with the customer's history attached. Before-and-after photos, parts used and the customer's sign-off close the job on the spot.
Survey, inspection and collection agents
Structured forms with mandatory photos and a GPS stamp replace paper sheets, and keep working offline in areas with weak coverage.
See how it fits your industry: Logistics · Retail & distribution · Real estate · Healthcare
Productivity
How Mobile Workforce Software Improves Field Productivity
Field productivity doesn't come from tracking harder. It comes from removing the dead time around the work.
Reporting takes no time
The day-end summary builds itself from check-ins, visits and orders. Nobody spends the evening on report calls or retyping a diary.
More visits from the same day
Beat plans group nearby customers, so less of the day goes on travel between them and more on the visits that earn money.
Cash comes in faster
Orders and collections reach the ERP the same day instead of waiting for next morning's data entry, so invoices and follow-ups go out sooner.
Problems surface the same day
Missed check-ins, skipped visits and long idle stretches are flagged today, while there is still time to fix them, not in a month-end review.
What to measure in the first month
Take a baseline before rollout, then compare after four weeks. These four numbers show whether the system is paying for itself.
- Visits per person per day
- Planned against completed visits
- Time from order to invoice
- Attendance disputes per month
Built for How Field Teams Work in India
Most mobile workforce tools are designed for teams with company phones and steady 4G. Indian field teams work on their own handsets, in places the network doesn't reach, and report into accounts teams that live in Tally.
- Runs on the everyday Android and iOS phones your team already owns, with no device to buy
- Built for patchy networks: work is saved offline and syncs when the signal returns
- Tracking only during shift hours, installed by employees knowingly, with a plain tracking policy we help you share
- Connects to Tally and the ERP and payroll tools Indian accounts teams already use
- Supported by the Aptivix team in Gurugram, on the phone and on WhatsApp
Which one do you need?
Workforce Management, Employee Tracking or Fleet Software
Three related tools that solve different problems. Pick by what you need to manage.
Mobile workforce management
Manages: People and the work they do: attendance, visits, tasks, orders, collections and proof.
Best for: Teams whose work is the field visit itself.
You're on this page
Field employee tracking app
Manages: Where people are and whether they showed up: selfie attendance, live map, geofences, leave.
Best for: Teams that mainly need verified attendance and location.
Go to field employee tracking appFleet management software
Manages: Vehicles: GPS location, trips, fuel, maintenance and document renewals.
Best for: Businesses running their own trucks, vans or bikes.
Go to fleet management softwareFAQ
Mobile Workforce Management — FAQs
If you need attendance and tracking, GeoWave is free for up to 5 people with no card and no time limit, then ₹299 per user per month with no limit on people, and custom pricing for Enterprise. A custom system with orders, collections, beat plans and ERP integration is quoted after a scoping call, because the price depends on which modules you need and which systems it connects to. Neither option needs any hardware: the app runs on your team's own phones.
A GPS tracker tells you where a phone or vehicle is. Mobile workforce management covers what the person did there: whether they checked in on time, which planned visits they completed, what orders and payments they recorded, and the photos or signatures that prove it. Location is one input. The useful output is attendance payroll can trust and field work that reaches your systems the same day.
Yes. The mobile workforce app is built offline-first. Visits, orders, collections, photos and signatures are saved on the phone when there is no signal and sync automatically once the connection returns, with their original time and location intact. Field teams in basements, warehouses and rural areas can keep working instead of waiting for a network.
Yes. In a custom build we connect the app to the systems you already run, so orders, collections and attendance land in Tally, your ERP, CRM or payroll without anyone re-entering them. If you start with GeoWave, attendance reports export to CSV for your HR team to import.
Yes. Delivery staff get their stops in route order, close each one with a photo or the customer's signature, and record cash collected on delivery, so dispatch can see progress without calling drivers. If you also need to track the vehicles themselves, with fuel, trips and maintenance, that is what our fleet management software covers.
GeoWave can be running by the next morning: sign up yourself, add your people, set shifts and geofences (or have us set it up with you), and employees take their first check-in after installing the app. A custom system is scoped first and then delivered in phases, usually starting with attendance and visits so the team gets used to the app before orders and integrations are added.
Most do when the rules are clear. Location is recorded only during shift hours and never after, employees install the app themselves, and check-in is a deliberate action rather than silent monitoring. We help you share a short tracking policy during onboarding, and in our experience a team that understands what is recorded and why disputes it far less.
See your field team's day on one screen
Start GeoWave free for up to 5 people today, or book a call and we'll scope the full mobile workforce system with you.